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Privacy Statement of IMO Group

We welcome you on your visit to our website and appreciate your interest in our group of companies. We take the protection of your personal data very seriously. We process your data in accordance with the applicable personal data protection legislation, in particular the EU General Data Protection Regulation (GDPR) and the country-specific implementation laws applicable to us. With the help of this privacy policy we inform you comprehensively about the processing of your personal data by the companies of the IMO Group on our website and the rights to which you are entitled.

Personal data is the information that makes it possible to identify a natural person. This includes in particular name, date of birth, address, telephone number, e-mail address but also your IP address.

Anonymous data is available if no personal reference to the user can be made.

Responsible data protection officer
Responsible for the operation of the website and the related data processing is:

IMO Holding GmbH
Imostr. 1
91350 Gremsdorf
Germany
Phone: +49 9193 6395-0
Fax: +49 9193 6395-1140
E-Mail: mail(at)imo.de

Contact data protection officer
datenschutz‎@‎imo.de

Your rights as a concerned person
First, we would like to inform you about your rights as a data subject. These rights are standardized in Articles 15 - 22 EU-DS-BER. This includes:

  • The right to information (Article 15 EU-DS-BER),
  • the right to cancellation (Article 17 EU-DS-BER),
  • the right to correct (Article 16 EU-DS-BER),
  • the right to data portability (Article 20 EU GDPR),
  • the right to restrict data processing (Article 18 EU-DS-BER),
  • the right to object to data processing (Article 21 EU-DS-GVO).

To assert these rights, please contact: datenschutz@imo.de. The same applies if you have questions about data processing in our company. You also have a right of appeal to a data protection supervisory authority.

Right of appeal
Please note the following concerning opposition rights:
If we process your personal data for the purpose of direct mail, you have the right to object to this data processing at any time without giving reasons. This also applies to profiling insofar as it is associated with direct mail.

If you object to the processing for direct marketing purposes, we will no longer process your personal data for these purposes. The objection is free of charge and can be made free of charge, if possible to: datenschutz‎@‎imo.de.

In the event that we process your data to protect legitimate interests, you may object to such processing at any time for reasons that arise from your particular situation; this also applies to profiling based on these provisions.

We will then no longer process your personal information unless we can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is intended to assert, exercise or defend legal claims.

Purposes and legal bases of data processing
The processing of your personal data complies with the provisions of the EU-DS-GVO and all other applicable data protection regulations. Legal bases for the data processing arise in particular from Art. 6 EU-DS-GVO.

We use your data to initiate business, to fulfill contractual and legal obligations, to conduct the contractual relationship, to offer products and services, and to strengthen customer relationships, which may include marketing and direct marketing.

Your consent also constitutes a data protection regulation. In doing so, we will inform you about the purposes of data processing and your right of withdrawal. If the consent also relates to the processing of special categories of personal data, we will expressly inform you in the consent, Art. 88 para. 1 EU-DS-GVO.

Processing of special categories of personal data according to the meaning of Art. 9 (1) EU-DS-BER is only applied where this is required by law and there is no reason to believe that your legitimate interest in the exclusion of processing prevails, Art. 88 (1) EU-DS-GMOs.

Transfer to third parties
We will only pass on your data to third parties within the scope of the statutory provisions or with the appropriate consent. Otherwise, it will not be passed on to third parties unless we are obliged to do so due to mandatory legal regulations (disclosure to external bodies such as supervisory authorities or law enforcement authorities).

Recipient of the data/categories of recipients
Within our group of companies, we ensure that only those persons receive the data they need to fulfill their contractual and legal obligations. For the processing of your inquiries and orders we transfer personal data within the IMO Group of Companies, consisting of:

  • IMO Holding GmbH,
  • IMO GmbH & Co. KG,
  • IMO Antriebseinheit GmbH & Co. KG,
  • IMO Energy GmbH

Of course we comply with the legal requirements for data transmission.

In many cases, service providers support our specialist departments in fulfilling their tasks. The necessary data protection contract was concluded with all service providers. In particular, we use the following categories of service providers:

  • Administration, maintenance and hosting of the website
  • Service provider for the application portal

Third country submission/Intention of third country submission
A transfer of data to third countries (outside the European Union or the European Economic Area) only takes place, if required by law, or if you have given us your consent to do so.

Storage duration of the data
We store your data as long as they are needed for the respective processing purpose. Please note that numerous retention periods require that data has to be stored. This concerns in particular commercial or fiscal retention obligations (for example, commercial code, tax code, etc.). Unless there are further retention requirements, the data will be routinely deleted after use.

In addition, if you have given us your permission to do so, or if there are legal disputes, and we use evidence within the statutory limitation period, which may be up to thirty years, we may retain the information; the regular limitation period is three years.

Secure transfer of your data
In order to best protect the data stored by us against accidental or intentional manipulation, loss, destruction or access by unauthorized persons, we employ appropriate technical and organizational security measures. The security levels are continuously reviewed in cooperation with security experts and adapted to new security standards.

In addition, we offer our users content encryption as part of the online application tool. Communication with our online application tool takes place via a secure protocol.

It is also possible to use alternative means of communication (mail, e-mail). The transmission of e-mails is secured by TLS and encrypted.

Categories, sources and source of data
The data we process determines the context: it depends on whether you enter a request in our contact form, whether you send us an application or submit a complaint.
Please note that we provide information for specific processing situations separately at a suitable location, e.g. when uploading application documents.

When visiting our website, we collect and process the following data:

  • name of the internet service provider
  • information about the website from which you visit us
  • web browser used and operating system used
  • the IP address assigned by your internet service provider
  • requested files, transferred amount of data, downloads/file export
  • information about the websites you visit, including the date and time

For reasons of technical security (in particular to ward off attempts to attack our web server), these data are processed in accordance with Art. 6 (1) lit. F EU-DS-GMO saved. After 30 days, this data will be deleted.

For online applications, we collect and process the following data:

  • last name, first name
  • address
  • contact details
  • graduation, degree
  • education
  • trainings
  • salary request, notice period

Applicant portal (Article 6 (1) (a), (b) EU-DS-GVO)

We are aware of the importance of your data and process the personal data provided by you within the application form only for the purpose of the effective and correct handling of the application process and for the contact during the application process. There is no transfer of data to third parties without your consent.

As part of the application form you will be asked to provide personal information. In doing so, we respect the principle of data minimization and data avoidance by providing us with only the data we need to fully review your application documents, such as: Your curriculum vitae (school report, training certificate, employment certificates) or for the collection of which we are legally obliged. These mandatory details are marked with an * (asterisk). Due to technical necessity as well as legal security your IP address will be processed.

Unfortunately, we cannot carry out an examination of your application documents without these data, so in this case our application system will not allow to upload the application documents. Of course you have the opportunity to make voluntary information in the application form.

In order to best protect the security and confidentiality of your data, we implement appropriate security measures. Your application documents will be encrypted and transmitted to us via our application system.

We store your data for the above purpose until the application process has been completed and deadlines have expired – no later than six months after receipt of a decision.

Your online application
Please note that we can only consider applications submitted via the online application portal. An application by email or by post is unfortunately not possible.
 
To fill in your profile or a job advertisement, you are asked to provide personal details such as CV, education, qualifications, professional qualifications and work experience.
 
We understand the importance of your personal information and will only use it to search for a suitable job within the company and for communication purposes such as job applications, job interview agreements, alternative areas of work and other applications related to the application, i.e. as part of the staff selection process. If your application is of interest to other business units of IMO Holding GmbH, your personal information may be forwarded to business units  of IMO Holding GmbH and used by IMO Holding GmbH in accordance with instructions. This process has the goal to process your application as expediently as possible and takes place only after your explicit consent, which you can revoke at any time.
IMO Holding GmbH will store your data for the above purpose until the application process has been completed and the relevant legal deadlines have expired - but no later than 6 months after receipt of a decision. Accordingly, IMO Holding GmbH will delete your data immediately after this deadline.

Data transfer to third parties, data security
Only with your consent, which can be revoked at any time, will the data provided by you be passed on to business units of IMO Holding GmbH. A transfer of personal data to third parties outside the IMO Group does not occur.

The website on which the application portal is located is provided by the company rexx systems GmbH, based in Hamburg (Germany). IMO Holding GmbH uses this company to assist with data processing, in compliance with current laws. Both IMO Holding GmbH and rexx systems GmbH use technical and organizational security measures to protect your collected data against accidental or intentional manipulation, loss, destruction or access by unauthorized persons. The security measures are constantly being improved in line with technological developments. After input and transmission of your data, they are sent directly via an encrypted connection to the server of our external service provider, rexx systems GmbH. All data is encrypted based on the current TLS procedure.

User profiles/web tracking procedures
We do not create any user profiles.

Links to other providers
Our website contains – clearly recognizable – also links to the Internet sites of other companies. As far as links to websites of other providers are available, we have no influence on their content. Therefore, no guarantee and liability can be assumed for this content. The content of these pages is always the responsibility of the respective provider or operator of the pages.

The linked pages were checked at the time of linking for possible legal violations and identifiable infringements. Illegal content was not recognizable at the time of linking. However, a permanent content control of the linked pages is not reasonable without concrete evidence of an infringement. Upon notification of rights violations, such links will be removed promptly.

Cookies (Article 6 (1) (f) of the EU-DS-GVO / Article 6 (1) (a) of the EU-DS-GVO with the consent)
Our website uses at several locations so-called cookies. They serve to make our offer more user-friendly, effective and secure. Cookies are small text files that are stored on your computer and stored by your browser (locally on your hard disk).

These cookies enable us to analyze how users use our websites. So we can design the website content according to the visitor's needs. Cookies also allow us to measure the effectiveness of a given ad and to place it according to the user's interests, for example.

Most of the cookies we use are so-called "session cookies". These will be deleted automatically after your visit. Persistent cookies are automatically deleted from your computer when their validity period (usually six months) is reached or you delete them yourself before the expiration date.

Most web browsers accept cookies automatically. You can usually change your browser's settings if you prefer not to send the information. You can still use the offers of our website without restrictions (exception: configurators).

We use cookies to make our offering more user-friendly, effective and secure. In addition, we use cookies that allow us to analyze how users use our websites. So we can design the content according to the visitor's needs. Cookies also allow us to measure the effectiveness of a given ad and to place it according to the user's interests, for example.

Cookies are stored on the computer of the user and transmitted by this to our side. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Furthermore, already set cookies can be deleted at any time via an internet browser or other software programs. This is possible in all common internet browsers.

Please note: If you deactivate the setting of cookies, not all functions of our website may be fully usable.

Automated individual decisions
We do not use purely automated processing to make a decision.

Online offers for children
Persons under the age of 16 may not submit any personal data to us without the consent of the legal guardian or give a declaration of consent. We encourage parents and guardians to actively participate in the online activities and interests of their children.

 


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